Executive Assistant
| Job Title: | Executive assistant | ||
| Reports to: | Owner | ||
| Pay: | Hourly, $18-20 per hour |
The executive assistant’s function is to be the primary administrative assistant for the MMO executive team. They assist the management team to meet company objectives, and ensure that consistent, efficient workflows are in place, yielding optimal productivity and performance.
Primary Responsibilities:
- Learn, understand, and embrace the culture of the franchise.
- Plan and orchestrate work to ensure the executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
- Mange the schedules for company executives.
- Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
- Screen incoming phone calls, inquiries, visitors, and correspondence.
- Prepare financial statements, reports, memos, invoices, letters, and other documents.
- Perform meeting preparation, record meeting discussions, and provide minutes.
- Provide general administrative support to the executive team.
- Maintain inventory and office supplies.
- Build and maintain trusted relationships with directors, managers, key customers, clients, and partners.
- Coordinate finances, assist with budget preparation.
- Handle basic bookkeeping tasks.
- Continue professional and personal development of leadership, management, and team building, skills.
- Maintain a high degree of tact and confidentiality.
- Other tasks/duties as required by employer.
Necessary Experience and Skill Set:
- Proven experience as an executive assistant or other relevant administrative support experience.
- Strong time-management, problem-solving, decision making, and organizational skills.
- Ability to organize and coordinate multiple projects at once.
- Professional level verbal and written communication skills.
- In-depth understanding of entire MS Office suite.
- Working knowledge of the various social media web platforms.
- Ability to take initiative.
This is a full-time position working varying hours between 7:45 a.m. and 5:00 p.m., Monday–Friday, 40 hours per week minimum. Travel requirements minimal.
The contents of this Job Description have been discussed with me and I have received a copy. I understand that this document is general in nature and responsibilities required may be amended from time to time. The signing of this Job Description acknowledges a complete understanding of the responsibilities of this position. An item not understood should be clarified before signing to ensure that I understand what is expected.
